Invoicing and Administrative Responsible

Société : Artemys

Artemys is a Belgian company that provides recruitment services to major technical players in the fields of energy efficiency, renewable energy, sustainable development, and the circular economy. One of our major clients is a leading global manufacturer of electrical devices and provider of related services. On their behalf, we are looking for an Invoicing and Administrative Responsible, who will be responsible for all aspects of the day-to-day Order Management and the Invoicing process. Location: Brussels Your primary task as an Invoicing and Administrative Responsible will be to provide oversight over end-to-end Order Management process, ensuring that clients’ demands are fully met and that the entire process flow is carried out accurately, in a timely manner, and in line with company policies and procedures. Key roles and responsibilities: Manage the daily workflow of the billing, sales/service order processing and invoicing Examine with due care all incoming clients’ Purchase Orders and make sure that all data received are accurate, and in line with payment conditions Ensure that each Purchase Order is validated in accordance with the relevant procedure (all documents and approvals provided, all checklists filled-in, and credit/risk assessment performed) and properly recorded in ERP system (SAP) Ensure that Service Contracts and Service Orders are prepared and executed in accordance with related POs and the scope of work Monitor and evaluate the pricing and invoicing process in close cooperation with the finance department, and troubleshoot any possible issues Coordinate the process flow subsequent to issuing the Service Order and the Invoice with attention to detail and in close collaboration with all relevant stakeholders – client, planners, technicians, sales and customer service teams, forwarders, suppliers, project managers, subcontractors Ensure the appropriate level of financial control over the processes, systems, and personnel to minimise the risk of error Analyse and check the availability of stock and inventory lead time; provide relevant reporting as required; recommend process improvements Maintain good relationships and communicate effectively with all internal and external stakeholders and partners, and make sure to provide them with all relevant information in a timely manner Provide technical assistance to all parties involved and organise training sessions as required Technical skills and experience: A relevant degree Fluency in Dutch or French + good knowledge of English Practical experience in similar positions in the field of sales administration Good knowledge of and experience with MS Office Applications, esp. SAP Good understanding of the order management process and invoicing Ability to communicate effectively at different levels Other competencies and qualities: An entrepreneurial and flexible person, with a structured approach to work and a positive attitude Strong communication and analytical skills Strong problem-solving and organisational skills Detail orientation and client focus Ability to work independently and as part of a team Proactive, responsible, and open-minded personality Ability to respond effectively to pressure and stress A full-time employment contract A full and competitive compensation package with a wide range of advantages: attractive fixed salary, annual bonus, group and hospitalisation insurances, monthly fixed expenses, meal vouchers…... Originele vacature is te vinden op StepStone.be – Maak nu een Jobagent aan op StepStone en vind je droombaan! https://bit.ly/2jPYsZC Vind gelijkaardige jobs, informatie over werkgevers en carrièretips op StepStone.be!